A document management system is a software application used to manage and store documents digitally, while reducing the use of paper.
Most are able to maintain a record of versions created and modified by different users, a feature known as history tracking.
Sometimes included as a module in an enterprise content management suite, there is overlap in the features of a document management system and that of content management systems, and there is a relationship with digital asset management, document imaging, records management, and workflow systems.
While document management systems are generally used in business environments, families and individuals may find a use for such a system, as well.
As more and more businesses began to incorporate computer systems in their offices in the 1980s and early 1990s, talk of paperless offices became popular, and there was a general move to develop software systems to manage paper-based documents, with the goal of eventually replacing them.
These systems also incorporated features to manage digital documents, which were often stored on various computer hard drives and other storage devices. Some of these early systems later became known as document imaging systems, as the focus was on the capture, storage, indexing, and retrieval of image file formats. Collaboration tools, security, workflow, and auditing capabilities were added to some of these systems.
Document management systems are the focus of this category, although document imaging systems are also appropriate here, as well. Software designed for less comprehensive purposes, such as managing documents relevant for home budgeting or tax purposes, may also be listed here.
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Available by subscription, Ademero offers document management software, designed for businesses to manage without all of the paper, including document scanning software, document management, and indexing, as well as integration with several popular core business applications, such as Microsoft Dynamics, NetSuite, SalesForce, SAP, and Intuit QuickBooks. Each of its products is described in detail, including features, screenshots, and demos.
https://www.ademero.com/
Alfresco Software offers a line of information management software for Windows and Unix-like platforms, its primary product being its Digital Business Platform, a cloud-native platform for businesses and organizations, providing a path for people to interact with information and for organizations to respond to threats, opportunities, and circumstances. Its application development framework, integrations, extensions, open APIs, open standards, and search engines are highlighted.
https://www.alfresco.com/
Built into Microsoft Windows Explorer and Microsoft Office, Document Locator is designed to make document management easy to use. Version control, document workflow, paperless scanning, email management, and other document control features are available in the document management system. Several types of licenses are available, including named user licensing, shared licenses, and dedicated licenses, on-premise or in the cloud. Its features and prices are stated.
https://www.documentlocator.com/
Document Management LogicalDOC
LogicalDOC offers a document management system to meet the archiving and organization needs of companies and organizations of all sizes. The software platform is designed to be scalable and easy to use and includes enterprise features such as workflow management, document tracking, event subscription, forms management etc.. LogicalDOC Cloud is the SaaS solution for those who need a service that is always online. A free and open source Community Edition is available for download.
https://www.logicaldoc.us
Created by Evernote Corporation, Evernote, its flagship product, is a software application designed for note-taking, document organization, task management, and archiving. User notes can include text, drawings, photographs, or saved web content, which are stored in notebooks that can be tagged, edited, annotated, searched, given attachments, and exported. A free plan, a premium plan, and a business plan are offered. Its features, templates, and integrations are highlighted.
https://evernote.com/
Designed and developed by FileHold Systems, which has developed and distributes enterprise-grade document and records-management software that is sold, installed, and supported through remote web-based techniques. Its flagship product, FileHold, is in three editions, FileHold Cloud, FileHold Express, and FileHold Enterprise, each of which is highlighted here, including its features, purchase options, system requirements, support services, and partners program.
https://www.filehold.com/
isoTracker: Document Control Software
Offering online document control and quality management software for managing ISO 9001 and ISO 14001 processes that are easy to use, with a familiar interface, strict but flexible workflow rules, and set up in minutes. Delivered over a web browser, the software module provides automated version control, approval workflow, restrictive access, review reminders, and full audit history. Its features and benefits are highlighted, along with a flow chart and video guides.
https://www.isotracker.com/products/document-control-software/
The proprietary document management system is used to handle and share documents within a business or organization. Available is a free open-source DMS known as the LogicDOC Community Edition, an On-Premise edition, and a Cloud edition, as well as document management programs for mobile devices, QNAP NAS systems, and Synology storage devices, each of which are highlighted here, along with system requirements, online guides, and community forums.
https://www.logicaldoc.com/
Developed by Open Knowledge Management System, OpenKM includes a free and open-source (GNU General Public License) Community Edition, as well as proprietary Professional and Cloud editions, each of which is compared side-by-side, with a list of features, prices, and other details, such as screenshots and informational videos. Available training, consulting, and customization services are discussed, and a user community forum, newsletter, and a blog are included.
https://www.openkm.us/
The Massachusetts software development company distributes a variety of products, largely intended for document output management solutions for IBM-compatible PCs. Its flagship product is QuadraDocV5, a production-level virtual fax server that integrates with the user’s document-generating enterprise application to automatically send, receive, route, archive, and manage faxes. Its features, as well as related products available from Quadrant, are highlighted.
http://www.quadrantsoftware.com/
